CAPEX Request Power App: A Modernised Solution

The Challenge

A large healthcare organisation was relying on an outdated CAPEX approval app built in Nintex on SharePoint 2010. It no longer met their needs due to:

• No mobility: Limited to desktop use
• Poor accessibility: Difficult for geographically dispersed teams
• No documentation or internal expertise: Difficult to maintain or enhance

With their move to SharePoint Online (SPO), they sought a modern, mobile friendly solution leveraging existing Microsoft 365 licensing.

The Requirements

The client needed a streamlined solution to:

• Enable managers to lodge CAPEX requests from anywhere
• Automate workflows for smoother approvals
• Provide real-time budget updates with reporting integration
• Be fully accessible via Microsoft Teams and mobile devices.

The Design

Deptive took a focused, collaborative approach, using Microsoft Power Apps to deliver a scalable, accessible app that combined the old system’s core features with powerful enhancements.

• Mobile-First Accessibility: Fully integrated with Microsoft Teams for seamless use across devices
• Automated Workflows: Notifications, approvals, and submissions are fully automated and traceable
• Real-Time Budget Updates: Integration with SharePoint feeds data into Power BI for detailed, real-time insights
• Improved UX and Security: Intuitive interface, better data structure, and features like annual budget archiving
• Cost Efficiency: Replacing Nintex cut licensing and support costs while simplifying their IT environment
• Scalable for Growth: Designed with scalability in mind, allowing the client to add new features without a complete overhaul.

The Outcome

Migrating to Power Apps not only modernised the client’s CAPEX process but also laid the foundation for scalable, future-ready business process automation across their organisation.

• Managers praised the ease of use and mobile flexibility
• Smoother processes and reliable tracking improved productivity
• Cost savings realised from reduced licensing fees and decommissioned legacy system.

Ready to transform your legacy apps using Power Platform? Get in touch.